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Before you add people to an app, check that there are licenses left to give them. Billing → Licenses in the Microsoft 365 admin center lists every product your organization has, with how many licenses are free and how many are in use.
A blocked account keeps everything, so letting someone back in is one checkbox in the Microsoft 365 admin center. This guide unblocks Leo Martin, whose sign-in had been blocked, and shows the message that says when he can sign in again.
Changing someone's manager in the Microsoft Entra admin center isn't quite the same as setting one for the first time. The current manager stays selected when you pick the new one, so you have to remove them in the same panel. This guide moves Aisha Khan from Daniel Brooks to Olivia Bennett.
A person's department in Microsoft 365 is a field on their profile in Microsoft Entra. Apps read it, so it has to be right when someone moves. This guide changes Olivia Bennett from Sales to Emergency Department, along with her job title, and checks the saved values.
The All users list in the Microsoft Entra admin center shows names and sign-in names, but not people's job titles or departments, or whether they can sign in. Manage view → Edit columns adds those columns, so you can check a whole team on one screen instead of opening each person.
When someone leaves, the first thing to do with their account is stop it being used. Block sign-in does exactly that: nobody can sign in as the person, and their mailbox, files and data stay where they are. This guide blocks a leaver in the Microsoft 365 admin center, shows what he sees when he tries to sign in, and does the same with PowerShell.
A Microsoft 365 license is a bundle of apps and services. To see what a user actually has, open their Licenses and apps tab in the Microsoft 365 admin center: it shows each license and every app it switches on, such as Power Apps for Office 365.
To change an item in a SharePoint list by hand, select it, choose Edit, change the values in the Item properties form and Save. It's also the quickest way to set up test data for an app that reads the list.
A SharePoint list can hold millions of items, but SharePoint blocks any single query that has to work through more than about 5,000 of them at once. An index on the column you filter by lets SharePoint jump straight to the matching items instead. It takes a minute to add, and the best time to add it is while the list is still small.
A SharePoint list is a table that lives on a SharePoint site: rows are items, and columns describe them. Creating one takes a minute. Getting its columns right takes a little more thought, because the name you give a column on day one is the name that apps and flows use for good.
