Microsoft 365 Apps and Services for Work and School Accounts
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SharePoint has no switch to turn off deleting in a list. Deleting is a permission, Delete Items, and the usual level for people who work in a list, Contribute, includes it. To stop people deleting, give them a level without it: a copy of Contribute with Delete Items and Delete Versions cleared.
A SharePoint list can hide each person's items from everyone else. In the list's Advanced settings, Item-level Permissions has two choices: let people read only the items they created, and let them create items but edit only their own. Turn both on and a shared list behaves like a private one for each person.
To let a group work in one SharePoint list, and only that list, grant the group a permission level on the list itself. Grant Permissions on the list's Permissions page opens a Share dialog that defaults to Edit with an email invitation, so open Show options and change both before you share.
After a list stops inheriting permissions, it holds a copy of every group that had access to the site. To take a group's access away from just this list, tick it on the list's Permissions page and select Remove User Permissions. The group itself, and its access everywhere else, stays as it was.
Every SharePoint list starts with the same permissions as its site, and follows any change made to the site. To give one list different permissions, stop it inheriting: Stop Inheriting Permissions on the list's Permissions page. The list then keeps a copy of the site's permissions, which you can change without touching the site.
SharePoint's Contribute permission level lets people add, edit and delete list items. When they should add and edit but never delete, no built-in level fits. Make your own: copy Contribute, clear the two delete permissions, and save it under a new name.
When a group of people needs to look at a SharePoint site but not change it, give them Read. On a communication site, Share site does it in one panel: it adds the group to the site's Visitors group, which holds the Read permission level.
Maya Patel typed 07/11/2026, 7 November, into a date and time field on a SharePoint site set to UK dates. SharePoint saved 11 July 2026. The date-only field in the same form, typed the same way, got 7 November, and a colleague doing exactly the same got 7 November everywhere. Picking the date from the calendar instead of typing it fixed the entry.
Every screen and flow of the Overtime Timesheet app reads or writes three things in SharePoint: a list of departments and their approvers, a list of overtime entries, and a library for payroll's monthly workbooks. This part builds them, and the site they live on, column by column and setting by setting.
To add a row to a SharePoint list by hand, select + New, fill in the New item form and select Save. It's how you add the first few items to a list that an app will read, such as its settings or its reference data.
