Microsoft 365 Apps and Services for Work and School Accounts
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Every group in Microsoft Entra has an Object ID, a long code that never changes, even when someone renames the group. Apps, connectors and scripts ask for the group by this ID. Finding and copying it in the Microsoft Entra admin center takes a minute.
The Office 365 Users connector gives a canvas app people's Microsoft 365 profiles: name, email, job title, department, manager and direct reports. It's a standard connector, so it comes with Microsoft 365 licenses that include Power Apps. Adding it takes a minute from Studio's Data pane.
Overtime is pay, and pay is private. This part makes SharePoint itself enforce that, not just the app: each person can open only their own overtime entries, nobody but the site's owners can delete them, editing an approved entry sends it back for approval, and payroll's library is for payroll alone. Then four people sign in and try it.
A document library starts out open to everyone who can open its site. To keep one, say a payroll library, for a single group, give it its own permissions: stop inheriting, remove the site's groups, and grant the one group that should have it. People outside the group then get You need access if they try the library's address.
Once a few lists stop inheriting their site's permissions, it gets hard to remember which ones. The site's Permissions page keeps track for you: a Show these items link opens an Exceptions dialog listing every list and library with its own permissions, each with a link to manage them.
Every time someone saves a change to a SharePoint list item, the list can keep a version of it. Version history shows them all: the version number, when it was saved, who saved it and which columns changed. It's the item's audit trail, and it's two clicks away.
"Why can she see this?" and "why can't he open that?" have the same answer in SharePoint: Check Permissions. On any Permissions page, it shows the permission levels one person has on that site, list or library, and the group each one comes through.
In a SharePoint list that requires content approval, new and edited items wait as Pending. To approve one, select it, open the … menu in the command bar and choose Approve/Reject. A small dialog lets you set Approved, Rejected or Pending, with an optional comment.
When a SharePoint list requires approval, items wait as drafts until they're approved. Draft Item Security, in the list's Versioning settings, decides who can see those drafts in the meantime: anyone who can read the list, only people who can edit it, or only approvers and the item's author.
With content approval on, every new or edited item in a SharePoint list waits with the approval status Pending until someone allowed to approve it does. It's one setting in the list's Versioning settings, and it adds an Approval Status column that only approvers can change.
